Billy Sticker Launches RallyCal: Free Group Scheduling Without the Back-and-Forth
Billy Sticker introduces RallyCal, a free group scheduling tool for meeting times and whole-day plans. Share one link, collect availability, and confirm a plan.
I'm releasing RallyCal, a free, browser-based tool for finding a time that works for a group. Whether you are organizing a team meeting or choosing dates for a weekend away, RallyCal lets you propose options, share an invite link, collect availability, and confirm the plan. No account or calendar connection is required.
A practical tool for an ordinary problem
A group wants to get together. Someone suggests a date. Another person cannot make it. A third offers a different time, and the conversation starts circling. The difficulty is not always choosing what to do. It is keeping track of which options work for whom.
RallyCal gives that conversation a shared place to land. The organizer sets the possibilities, participants respond through one link, and the results bring those answers together. Instead of asking everyone to interpret a growing message thread, the organizer can compare the submitted availability and make a decision.
That is a concrete application of a theme I teach in The Blessed Entrepreneur: start with a problem people need solved. Not every useful product needs to address a sweeping business transformation. Making a familiar task easier to complete is a worthwhile place to focus.
Meeting times or whole days
For a meeting, you choose the possible dates, meeting length, earliest start, latest finish, and event time zone. RallyCal presents the possible times for the group to consider. Everyone sees meeting times in the event's selected time zone, so it is important to check that setting before sharing the poll.
For a whole-day plan, you choose the date range and the number of consecutive days needed. That makes it useful for planning an all-day gathering or comparing possible dates for a multi-day trip. For a two-day option, someone needs to be available on both days to count as available for that option.
Participants mark what does not work
The response flow is deliberately specific: enter your name and mark the times or days you cannot attend. Unmarked options count as available. Review the choices, then send your availability. Drafts save as you go, but they do not count in the results until you submit them.
The distinction matters. An unsubmitted draft is not a response, and an unmarked option within a submitted response means available. Organizers should explain that approach when sending the invite, especially if the group is used to selecting the times they can attend instead.
Compare the answers, then confirm
RallyCal ranks options by how many respondents can attend, then by the earliest date and time. The organizer can review the names, compare alternatives, and choose a meeting time or date range. Before confirming, check who has actually responded. All respondents being available does not mean every invited person has replied.
- Share the group invite link through your text, email, or group chat.
- Keep the private organizer link private. It provides access to responses and finalizing the event.
- Submit your own availability if you are attending; creating the event does not do that for you.
- Follow up with missing participants yourself. RallyCal does not track who received the invitation.
Know what happens after confirmation
Confirming the plan closes responses. In the current release, there is no control to reopen a finalized poll or change its final choice; create a new event if the plan needs to change. RallyCal also does not send automatic confirmation notifications, so send the confirmed invite link back to the group.
The confirmed plan includes an Add to Google Calendar option. Each person reviews and saves the event there. That is a separate export step, not an ongoing calendar connection: RallyCal does not read or sync your calendar, and confirming a plan does not automatically add it. Other calendar users can enter the confirmed details manually.
Put it to work on your next group plan
Try it with a real decision your group already needs to make: a team planning session, a volunteer gathering, or a weekend with friends. Those are examples of the scheduling task, not claims about customer adoption. Set a manageable range of options, share the link, and use the responses to bring the plan together.
RallyCal is available now at rallycal.co. The site also has an illustrated help guide and downloadable instructions for organizers and participants. The product screenshot above is an example event from that guide, not a record of a live customer meeting.
Create your first RallyCal event
Read RallyCal's current user guide
Related: The P5 Formula for building a useful business